Privacy policy

The following privacy policy applies to the use of our online services www.aidia-pitch.de.

We attach great importance to data protection. The collection and processing of your personal data is carried out in compliance with the applicable data protection regulations, in particular the General Data Protection Regulation (GDPR). The personal data that we process may be inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text entries, photographs), usage data (e.g. website visited, access times) or meta/communication data (e.g. device information, IP addresses). The processing of your inventory, contact and content data, which is always collected on our website on a voluntary basis, is carried out exclusively for the purposes of mediation, support and processing of sponsorships as well as for communication with you. Usage and meta/communication data may also be collected for security reasons (e.g. to investigate misuse or fraud) and to measure reach. Please note that we may have to adapt our data protection provisions to changing factual and legal circumstances in the future. The current provisions will then apply.

1 Responsible person

The controller for the collection, processing and use of your personal data within the meaning of Art. 4 No. 7 GDPR is

Business Empowerment Hub gUG (haftungsbeschränkt)
Sorbenstrasse 60-64
20537 Hamburg

Represented by Managing Director: Irene Aniteye

E-mail: info(at)aidia-pitch.de

If you wish to object to the collection, processing or use of your data by us in accordance with these data protection provisions as a whole or for individual measures, you can send your objection to our email. You can save and print out this privacy policy at any time.

2 General purposes of processing

We use personal data for the purpose of operating the website and for the following purposes:

2.1 Registration in the e-mail distribution list
We use your e-mail address to send you information.

2.2 Registration for events
When you register to take part in an event offered via AiDiA, we ask you to provide your first name and surname by email using a valid email address. This data is required and will only be used to register you for participation and to confirm your participation. The data will be used exclusively within the association and will not be accessible to any other organisation.

3 What data we use and why

3.1 Hosting
The hosting services we use serve to provide the following services: Infrastructure and platform services, computing capacity, storage space and database services, security services and technical maintenance services that we use for the purpose of operating the website. In doing so, we, or our hosting provider, process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties and visitors to this website on the basis of our legitimate interests in the efficient and secure provision of our website in accordance with Art. 6 para. 1 lit. f GDPR. 6 para. 1 sentence 1 f) GDPR in conjunction with. Art. 28 GDPR.

3.2 Access data
We collect information about you when you use this website. We automatically collect information about your usage behaviour and your interaction with us and register data about your computer or mobile device. We collect, store and use data about every access to our website (so-called server log files). The access data includes

• Name and URL of the retrieved file
• Date and time of retrieval
• Amount of data transferred
• Message about successful retrieval (HTTP response code)
• Browser type and browser version
• Operating system
• Referrer URL (i.e. the previously visited page)
• Websites that are accessed by the user's system via our website
• Internet service provider of the user
• IP address and the requesting provider

We use this log data without attribution to your person or other profiling for statistical evaluations for the purpose of the operation, security and optimisation of our website, but also to anonymously record the number of visitors to our website (traffic) and the extent and type of use of our website and services, as well as for billing purposes to measure the number of clicks received from cooperation partners. Based on this information, we can provide personalised and location-based content and analyse data traffic, search for and rectify errors and improve our services. This is also our legitimate interest in accordance with Art. 6 para. 1 sentence 1 f) GDPR. We reserve the right to check the log data retrospectively if there is a justified suspicion of unlawful use based on concrete evidence. We store IP addresses in the log files for a limited period of time if this is necessary for security purposes or for the provision or billing of a service, e.g. if you use one of our offers. After cancelling the order process or after receipt of payment, we delete the IP address if it is no longer required for security purposes. We also store IP addresses if we have a concrete suspicion of a criminal offence in connection with the use of our website. We also store the date of your last visit as part of your account (e.g. when registering, logging in, clicking on links, etc.).

3.3 Cookies
We use so-called session cookies to optimise our website. A session cookie is a small text file that is sent by the respective servers when you visit a website and is temporarily stored on your hard drive. This file as such contains a so-called session ID, with which various requests from your browser can be assigned to the joint session. This allows your computer to be recognised when you return to our website. These cookies are deleted after you close your browser. They are used, for example, to enable you to use the shopping basket function across several pages. We also use a small number of persistent cookies (also small text files that are stored on your end device), which remain on your end device and enable us to recognise your browser the next time you visit. These cookies are stored on your hard drive and delete themselves after the specified time. Their lifespan is 1 month to 10 years. This enables us to present our website to you in a more user-friendly, effective and secure manner and, for example, to display information on the site that is specifically tailored to your interests. Our legitimate interest in the use of cookies in accordance with Art. 6 para. 1 sentence 1 f) GDPR is to make our website more user-friendly, effective and secure. The following data and information is stored in the cookies

• Log-in information
• Language settings
• search terms entered
• Information about the number of visits to our website and the use of individual functions of our website.

When the cookie is activated, it is assigned an identification number and your personal data is not assigned to this identification number. Your name, IP address or similar data that would enable the cookie to be assigned to you are not stored in the cookie. Based on the cookie technology, we only receive pseudonymised information, for example about which pages of our shop have been visited, which products have been viewed, etc. You can set your browser so that you are informed in advance about the setting of cookies and can decide in individual cases whether you want to exclude the acceptance of cookies for certain cases or in general, or that cookies are completely prevented. This may limit the functionality of the website.

3.4 Data for the fulfilment of our contractual obligations
We process personal data that we require to fulfil our contractual obligations, such as name, address, email address, products ordered, invoice and payment data. The collection of this data is necessary for the conclusion of the contract. The data is deleted after the warranty periods and statutory retention periods have expired. Data that is linked to a user account (see below) is always retained for the duration of the management of this account. The legal basis for the processing of this data is Art. 6 para. 1 sentence 1 b) GDPR, as this data is required so that we can fulfil our contractual obligations towards you.

3.5 Newsletter
To register for the newsletter, the data requested in the registration process is required. Registration for the newsletter is logged. After registering, you will receive a message to the email address provided asking you to confirm your registration ("double opt-in"). This is necessary to prevent third parties from registering with your email address. You can revoke your consent to receive the newsletter at any time and thus unsubscribe from the newsletter. We store the registration data for as long as it is required for sending the newsletter. We store the logging of the registration and the dispatch address as long as there is an interest in proving the consent originally given; as a rule, these are the limitation periods for civil law claims, i.e. a maximum of three years. The legal basis for sending the newsletter is your consent pursuant to Art. 6 para. 1 sentence 1 a) in conjunction with Art. 7 GDPR in conjunction with Section 7 para. 2 no. 3 UWG. The legal basis for logging the registration is our legitimate interest in proving that the newsletter was sent with your consent. You can cancel the registration at any time without incurring any costs other than the transmission costs according to the basic rates. A notification in text form to the contact details stated under point 1 (e.g. e-mail, fax, letter) is sufficient for this. Of course, you will also find an unsubscribe link in every newsletter.

3.6 E-mail contact
If you contact us (e.g. via contact form or email), we process your details from the enquiry form, including the contact details you provide there, to process the enquiry and in the event that follow-up questions arise. We will not pass on this data without your consent. If the data processing takes place for the implementation of pre-contractual measures that take place in response to your enquiry or, if you are already our customer, for the implementation of the contract, the legal basis for this data processing is Art. 6 para. 1 sentence 1 b) GDPR. We only process other personal data if you consent to this (Art. 6 para. 1 sentence 1 a) GDPR) or if we have a legitimate interest in processing your data (Art. 6 para. 1 sentence 1 f) GDPR). A legitimate interest lies, for example, in responding to your email.

4 WP Statistics

This website uses the WordPress analytics plugin WP Statistics. The provider of this plugin is wp-statistics.com. Simple statistics are created from the data in anonymised form. No user profiles are created for this purpose and no cookies are set. All data collected by WP Statistics is stored completely anonymised on this web server. It is therefore not possible to personally identify a visitor, even retrospectively.

5 Storage period

Unless specifically stated, we only store personal data for as long as is necessary to fulfil the purposes pursued. In some cases, the legislator provides for the retention of personal data, for example in tax or commercial law. In these cases, the data will only be stored by us for these legal purposes, but will not be processed in any other way and will be deleted after the statutory retention period has expired.

6 Your rights as a data subject affected by data processing

Under the applicable laws, you have various rights regarding your personal data. If you wish to assert these rights, please send your request by e-mail or by post, clearly identifying yourself, to the address given in section 1. Below you will find an overview of your rights.

6.1 Right to confirmation and information
You have the right to clear information about the processing of your personal data. In detail: You have the right to obtain confirmation from us at any time as to whether personal data concerning you is being processed. If this is the case, you have the right to request information from us free of charge about the personal data stored about you, together with a copy of this data. You also have the right to the following information:

1. the purposes of processing;
2. the categories of personal data that are processed;
3. the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
4. where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
5. the existence of a right to rectification or erasure of personal data concerning you or to restriction of processing by the controller or a right to object to such processing;
6. the existence of a right of appeal to a supervisory authority;
7. if the personal data is not collected from you, all available information about the origin of the data;
8. the existence of automated decision-making, including profiling, in accordance with  22(1) and (4) GDPR and - at least in these cases - meaningful information about the logic involved and the scope and intended effects of such processing for you.

If personal data is transferred to a third country or to an international organisation, you have the right to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

6.2 Right to rectification
You have the right to demand that we correct and, if necessary, complete personal data concerning you. In detail: You have the right to obtain from us without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

6.3 Right to erasure ("right to be forgotten")
In a number of cases, we are obliged to delete personal data concerning you. In detail: In accordance with Art. 17 para. 1 GDPR, you have the right to demand that we delete personal data concerning you immediately and we are obliged to delete personal data immediately if one of the following reasons applies:

1. The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
2. You withdraw your consent on which the processing is based according to Art. 6 para. 11 a) GDPR or Art. 9 (2) a) GDPR and there is no other legal basis for the processing.
3. In accordance with Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 6 (1) GDPR. Art. 21 (2) GDPR to object to the processing.
4. The personal data was processed unlawfully.
5. The deletion of personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which we are subject.
6. The personal data have been collected in relation to the offer of information society services referred to in Art. 8para. 1 GDPR collected.

If we have made the personal data public and we are obliged to delete it in accordance with Art. 17 para. 1 GDPR, we will take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform data controllers who process the personal data that you have requested them to delete all links to this personal data or copies or replications of this personal data.

6.4 Right to restriction of processing
In a number of cases, you are entitled to request that we restrict the processing of your personal data. In detail: You have the right to obtain from us restriction of processing where one of the following applies:

1. the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data,
2. the processing is unlawful and you have objected to the erasure of the personal data and have instead requested the restriction of the use of the personal data;
3. we no longer need the personal data for the purposes of the processing, but you require the data for the establishment, exercise or defence of legal claims, or
4. you object to the processing in accordance with Art. 21(1) GDPR, as long as it has not yet been determined whether the legitimate reasons of our company outweigh yours.

6.5 Right to data portability
You have the right to receive, transmit or have us transmit personal data concerning you in machine-readable form. In detail: You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and you have the right to transmit those data to another controller without hindrance from us, where

1. the processing is based on consent in accordance with Art. 6Para. 1 1 a) GDPR or Art. 9 para. 2 a) GDPR or on a contract pursuant to Art. 6 para. 1 sentence 1 b) GDPR and
2. the processing is carried out using automated procedures.

In exercising your right to data portability pursuant to paragraph 1, you have the right to have the personal data transmitted directly from us to another controller, where technically feasible.

6.6 Right of objection
You also have the right to object to the lawful processing of your personal data by us if this is based on your particular situation and our interests in the processing do not outweigh yours. In detail: You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on your particular situation. Art. 6 (1) sentence 1 e) or f) GDPR; this also applies to profiling based on these provisions. We will no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defence of legal claims. If we process personal data for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. You have the right to object, on grounds relating to your particular situation, to processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes in accordance with Article 6(1) GDPR. Art. 89 (1) GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

6.7 Automated decisions including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. Automated decision-making based on the personal data collected does not take place.

6.8 Right to withdraw consent under data protection law
You have the right to withdraw your consent to the processing of personal data at any time.

6.9 Right to lodge a complaint with a supervisory authority
You have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you is unlawful.

7 Data security

We make every effort to ensure the security of your data within the framework of the applicable data protection laws and technical possibilities. Your personal data is transmitted to us in encrypted form. This applies to your orders and also to the customer login. We use the SSL (Secure Socket Layer) coding system, but would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible. To secure your data, we maintain technical and organisational security measures in accordance with Art. 32 GDPR, which we constantly adapt to the state of the art. We also do not guarantee that our service will be available at certain times; disruptions, interruptions or failures cannot be ruled out. The servers we use are carefully backed up on a regular basis.

8 Transfer of data to third parties, no data transfer to non-EU countries

In principle, we only use your personal data within our company. If and insofar as we involve third parties in the fulfilment of contracts (such as logistics service providers), they will only receive personal data to the extent that the transfer is necessary for the corresponding service. In the event that we outsource certain parts of data processing ("order processing"), we contractually oblige order processors to use personal data only in accordance with the requirements of data protection laws and to guarantee the protection of the rights of the data subject. There is no data transfer to bodies or persons outside the EU outside the case mentioned in this declaration in section 4 and there are no plans to do so.

9 Cloudflare

We use Cloudflare from Cloudflare, Inc. (101 Townsend St., San Francisco, CA 94107, USA) on this website to make our website faster and more secure. Cloudflare uses cookies and processes user data. Cloudflare, Inc. is an American company that offers a content delivery network and various security services. These services are located between the user and our hosting provider.

A content delivery network (CDN), such as the one provided by Cloudflare, is nothing more than a network of connected servers. Cloudflare has distributed such servers around the world to bring websites to your screen faster. Simply put, Cloudflare creates copies of our website and places them on their own servers. Now, when you visit our website, a load balancing system ensures that the largest parts of our website are delivered from the server that can display our website to you the fastest.

What data is processed by Cloudflare?
Cloudflare generally only forwards data that is controlled by website operators. The content is therefore not determined by Cloudflare, but always by the website operator itself. Cloudflare may also collect certain information about the use of our website and process data that is sent by us or for which Cloudflare has received corresponding instructions. In most cases, Cloudflare receives data such as IP address, contact and log information, security fingerprints and performance data for websites. Log data helps Cloudflare to recognise new threats, for example. This enables Cloudflare to ensure a high level of security protection for our website. Cloudflare processes this data as part of its services in compliance with applicable laws. This naturally also includes the General Data Protection Regulation (GDPR). Cloudflare also works with third-party providers. These may only process personal data under the instruction of Cloudflare and in accordance with the data protection guidelines and other confidentiality and security measures. Cloudflare does not pass on any personal data without our explicit consent.

How long and where is the data stored?
Cloudflare stores your information mainly in the USA and the European Economic Area. Cloudflare may transfer and access the information described above from around the world. In general, Cloudflare stores user-level data for domains for less than 24 hours. However, if IP addresses trigger security alerts at Cloudflare, there may be exceptions to the above retention period.

How can I delete my data or prevent data storage?
Cloudflare only keeps data logs for as long as necessary and in most cases this data is deleted within 24 hours. Cloudflare also does not store any personal data. However, there is information that Cloudflare stores indefinitely as part of its permanent logs in order to improve the overall performance of Cloudflare Resolver and to identify any security risks. You can find out exactly which permanent logs are stored at https://www.cloudflare.com/application/privacypolicy/. All data that Cloudflare collects (temporary or permanent) is cleansed of all personal data. All permanent logs are also anonymised by Cloudflare.

Cloudflare states in their privacy policy that they are not responsible for the content they receive. For example, if you ask Cloudflare whether you can update or delete your content, Cloudflare always refers to us as the website operator. You can also completely prevent the entire collection and processing of your data by Cloudflare by deactivating the execution of script code in your browser or by integrating a script blocker in your browser.

Legal basis
If you have consented to Cloudflare being used, the legal basis for the corresponding data processing is this consent. According to Art. 6 para. 1 lit. a GDPR (consent), this consent constitutes the legal basis for the processing of personal data, as may occur when Cloudflare collects it.

We also have a legitimate interest in using Cloudflare to optimise our online service and make it more secure. The legal basis for this is Art. 6 para. 1 lit. f GDPR (legitimate interests). Nevertheless, we only use Cloudflare if you have given your consent.

Cloudflare also processes your data in the USA, among other places. Cloudflare is an active participant in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. You can find more information about this at https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

Cloudflare also uses so-called standard contractual clauses (= Art. 46 (2) and (3) GDPR). Standard Contractual Clauses (SCCs) are templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even if it is transferred to third countries (such as the USA) and stored there. Through the EU-US Data Privacy Framework and the Standard Contractual Clauses, Cloudflare undertakes to comply with the European level of data protection when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision of the EU Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de.

You can find out more about the standard contractual clauses and data processed through the use of Cloudflare in the privacy policy at https://www.cloudflare.com/de-de/privacypolicy/.

Sources: Created with the data protection generators from AdSimple and eRecht24